Job Description

Position Summary

The Assistant Property Manager supports the daily operations of a national industrial outdoor storage portfolio. This role focuses on tenant coordination, vendor management, and maintaining operational efficiency across properties, while ensuring accurate financial and lease administration support.

To be considered for this role, please email a PDF copy of your resume to hiring@zenithios.com.

Key Responsibilities

• Assist in the day-to-day management of IOS properties, ensuring properties are well-maintained, functional, and compliant with operational standards 
• Serve as a point of contact for tenants and local property management teams, facilitating communication regarding monthly reporting, site conditions, and ad hoc repair or maintenance requests 
• Develop and maintain a network of qualified local vendors and contractors across new and existing markets, ensuring reliable, cost-effective coverage as the portfolio expands into additional geographies
• Prepare and distribute written communications including tenant notices, service updates, and internal reporting documentation 
• Maintain accurate and organized tenant files, including lease agreements, amendments, insurance certificates, and tenant contact information 
• Assist with the on and off-boarding of tenants during lease term
• Review monthly accounts receivable reports, track delinquencies, and assist with collections follow-up in coordination with property management 
• Support lease administration by tracking critical dates (rent escalations, expirations, renewals, and options) and ensuring compliance with lease terms 
• Monitor property conditions through reports and inspections, escalating issues related to safety, access, yard usage, or infrastructure 
• Assist with budgeting, variance reporting, and expense tracking specific to industrial property operations 
• Solicit and evaluate competitive bids for capital improvement projects, compare vendor proposals on cost, scope, and timeline, and manage the selection process

Qualifications

• Bachelor’s degree preferred or equivalent experience in property management, real estate, or a related field 
• 2-4 years of experience in property management, with exposure to industrial or logistics assets preferred 
• Strong organizational skills and attention to detail, particularly in managing multiple properties and tenant records 
• Excellent written and verbal communication skills 
• Ability to manage multiple priorities in a fast-paced, operations-focused environment 
• Proficiency in Microsoft Office Suite; experience with property management/accounting software (e.g., Yardi, MRI) is a plus 

Preferred Skills

• Familiarity with industrial property operations, including truck courts, trailer storage, yard management, and infrastructure maintenance 
• Understanding of common IOS property needs such as surfacing (gravel/asphalt), drainage systems, and security features (gates, fencing, lighting) 
• Experience building vendor relationships in new markets and managing competitive bid processes for capital projects
• Working knowledge of lease structures common in industrial real estate (NNN leases, CAM reconciliations)

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